Job Description

Job Description

Job Description

Benefits:

• Competitive salary
• Opportunity for advancement
• Training & development

About the Role-In Person Office Position located in Philadelphia, Pa. 

Robots & Mentors is rapidly expanding and seeking a highly organized HR & Credentialing Specialist to manage onboarding, background clearances, and compliance for our multi-site youth programs. This role ensures every staff member meets state (OCDEL) and school-partner requirements before working with children.
If you excel at systems, documentation, and keeping teams compliant and audit-ready, this is your position.

What You’ll Do

• Manage onboarding from offer letter to first day.
• Process background checks, clearances, health assessments, CPR/First Aid, and mandatory trainings.
• Maintain digital personnel files, trackers, and audit-ready documentation.
• Support hiring activities: screening calls, scheduling, interviewing, reference checks, and file collection.
• Provide weekly compliance updates to leadership.
• Coordinate closely with Site Directors to ensure staffing readiness across all locations.
• Conduct monthly internal file audits and assist with external licensing audits.

What We’re Looking For

• 2+ years of HR, credentialing, & compliance experience -Required (childcare, OST, healthcare, or education preferred).
• Strong understanding of—or the ability to quickly learn—PA childcare regulations (3270/OCDEL).
• Extreme attention to detail with the ability to manage 50–100 staff files.
• Clear communicator who can follow up professionally and consistently.
• Tech-savvy and comfortable working independently in a remote environment.

Why Join Us?

• Top-tier pay for HR/Credentialing specialists.
• A mission-driven organization impacting hundreds of children daily.
• A growing company with opportunities to expand your role over time.

Job Tags

Work at office

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